Who you are
Exactly as it appears on your passport — this is what goes on the travel manifest.
This is how the team will reach you. Include the country code, e.g. +44.
House number, street, city, postal code and country.
Documents & referral
Held in confidence and read only by the organising team.
A photo or PDF of the page carrying your name, date of birth and passport number.
Including full details of your educational qualifications and employment history.
Instagram, LinkedIn, X (formerly Twitter), Facebook, TikTok, and any other account usernames or profile links.
Health & safety
Camp is physically demanding. This is held in confidence and used only to keep you safe.
Such as food allergies. All food will be halal certified. Write “none” if not applicable.
For the safety and welfare of all participants, we require you to disclose any medical or psychological conditions you have been diagnosed with, and any prescription medication you are currently taking. Your disclosure will be handled confidentially by our welfare team.
Your path
This is the part we read twice. Write like it matters.
Select all that apply.
If yes, their first and surname. If no, write N/A.
Physical readiness
High-intensity workouts, boxing, wrestling, outdoor challenges. We need an accurate picture.
If yes please elaborate. If no, write N/A.
Conduct & consent
Read it properly. You are signing it.
1 · Introduction
The purpose of this combined Code of Conduct and Activities Waiver & Release of Liability is to provide a clear, legally compliant framework that ensures the safety, dignity, and well-being of every participant, volunteer, and staff member attending SW Camp 2026 in Thailand (“the Camp”). This document is governed by, and shall be construed in accordance with, the laws of England & Wales. Nothing in this document excludes or limits liability for death or personal injury caused by negligence, in accordance with Section 2(1) of the Unfair Contract Terms Act 1977.
All participants (and parents/guardians of participants under 18) must read, understand and sign this Agreement before the start of Camp.
2.2 · Specific Guidelines
Substance Use
The possession or use of alcohol, non-prescribed drugs or weapons is strictly forbidden. Prescription medication must be declared on this Application Form and stored/taken as directed.
Participation
Engage fully in scheduled activities unless medically excused by Camp staff. Observe all wake-up, curfew and lights-out times.
Electronic Devices
Mobile phones and other devices are not to be used during workshops/activities without prior permission.
Personal Space
Respect the privacy of others. Do not enter accommodation assigned to another participant without permission.
Conflict
Resolve disagreements peacefully. Seek assistance from a Camp Leaders if Resolution required. Physical or verbal aggression is unacceptable.
2.3 · Safeguarding & Welfare
SW Camp operates under a Safeguarding Policy consistent with statutory guidance Working Together to Safeguard Children (2023). Any safeguarding concern must be reported immediately to the Designated Safeguarding Lead (DSL) or a Deputy DSL.
2.4 · Data Protection
Personal data supplied by participants is processed in accordance with the UK GDPR and Data Protection Act 2018. Data will be retained only as long as necessary for Camp administration, safeguarding or legal purposes.
2.5 · Consequences of Misconduct
- Verbal Warning
- Written Warning (recorded)
- Removal from Activities
- Expulsion from Camp (without refund and at the participant’s/guardian’s expense)
The Camp reserves the right to involve parents/guardians and, where necessary, external agencies (e.g., police) in serious incidents.
3 · Activities Waiver & Release of Liability
3.1 Description of Activities
Camp activities may include, but are not limited to: high-intensity workouts, boxing, wrestling etc, taster sessions, outdoor challenges, lake-side events, campfires, workshops and communal prayers.
3.2 Acknowledgement of Risk & Voluntary Participation
I understand and acknowledge that: participation is voluntary and involves inherent risks of physical injury, emotional stress, or property loss. I am (or my child is) medically and mentally fit to participate. All relevant medical/psychological conditions have been disclosed in this Application Form.
3.3 Medical Consent
In an emergency, I authorise qualified medical personnel to administer treatment. I accept financial responsibility for any associated costs.
3.4 Release & Indemnity
Except for liability that cannot be excluded under English law (including death or personal injury caused by negligence of the Camp or its staff), I release and hold harmless SW Camp organisers, officers, volunteers and affiliates from all claims arising from participation. I agree to indemnify the Camp against any loss or expense incurred due to my (or my child’s) actions or breach of this Agreement.
I have read, understood and agree to abide by this Code of Conduct and Waiver. By participating in the camp, I hereby grant the SW Team full consent and permission to capture, record, and use photographs, video recordings, and other visual or audio media of me taken during the camp activities.
If you are under 18, your parent or guardian must write their full name below accepting responsibility for the above. If you are over 18, write N/A.
It's in the team's hands.
A confirmation has been sent to your email. One thing is still needed from you — and it takes ten seconds.
Message us on WhatsApp
We process applications over WhatsApp — and we can only reply to a chat that you have opened. Tap below and send the message; it is already written for you. Your application is not processed until we hear from you here.
◆ Open WhatsAppApplication Received
Your application and documents are in. Message us on WhatsApp so we can process it.
Under Review
The organising team reads everything personally — details, ID, CV, socials, previous attendance, health and emergency contact. We may contact you for clarification.
Approved · Waiting list · Declined · More information
Submitting an application does not automatically guarantee a place.
Acceptance & Reserve Your Place
An email with camp dates, location, accommodation and pricing, terms, cancellation and travel responsibilities — then you confirm your place, accommodation, and whether you pay in full or in three instalments.
Payment Link & Place Confirmed
Full payment or first instalment. No place is fully reserved until payment is received and confirmed in writing.
Fully Paid & Confirmed
Airport transfers, arrival times, packing requirements, camp rules, medical information, emergency contacts — and the participant WhatsApp group.